Office of the Chief Financial Officer
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Title       Document#       Publish Date      
Classification Reports - Instructions and Schedules of Electronic Capture
The purpose of this Reference Guide is to provide instructions and the schedules of electronic capture of classification report data for the school year 2014-15.
REF-1819.12 August 12, 2014
Submission of Classification and Statistical Reports for Options Schools--School Year 2014-15
The purpose of this Reference Guide is to provide Options schools with the calendars that define the school months for each calendar type for the 2014-15 school year. These school month calendars reflect the due dates for both the Classification and Statistical reports used for reporting enrollment and attendance. Information regarding the basis of staffing allocation is also provided.
REF-1818.12 August 12, 2014
Norm Dates and Submission of Classification and Statistical Reports – School Year 2014-15
The purpose of this Reference Guide is to inform school administrators of: 1)the norm dates for school year 2014-15; 2)the due dates for submission of the Classification Reports (enrollment data) and Statistical Reports (attendance data) to Attendance and Enrollment Section; and 3)the importance of submission of enrollment and attendance data as it relates to the District’s revenue sources and the schools’ operational resources.
REF-1074.14 August 06, 2014
Armored Car Service for Student Body and Cafeteria Funds
The purpose of this Reference Guide is to provide information on 2014-15 armored car pickup service for Student Body and Cafeteria Funds for secondary schools.
REF-1266.10 July 30, 2014
Year-End Accounting Procedures For Adult Schools, Skills Centers, ROC's
The purpose of this Reference Guide is to provide procedures for the closing of student body financial activities for 2013-14
REF-4276.7 April 29, 2014
Year-End Accounting Procedures for Elementary School Student Body Funds
The purpose of this Reference Guide is to provide procedures for the closing of student body financial activities for 2013-2014
REF-1754.9 April 29, 2014
Year-End Accounting Procedures for Secondary School Student Body Funds
The purpose of this Reference Guide is to provide procedures for the closing of student body financial activities for 2013-14.
REF-1755.10 April 29, 2014
Preliminary Student Body Budgets for 2014-2015
The purpose of this Reference Guide is to provide schools updated forms for 2014-2015 student body budgets
REF-1656.9 April 25, 2014
Final Payment of Bills for Fiscal Year 2013-2014
To ensure all 2013-2014 fiscal year expenditures are charged in the proper fiscal year. This is the first year-end closing that will be executed in the new system, Systems Applications and Products (SAP),and new procedures and timelines are being implemented to align with the new system.
REF-3640.7 April 03, 2014
Time Reporting Instructions for Lump Sum Payment of Differentials
The purpose of this Reference Guide is to provide information to administrators, time-reporting personnel, and affected employees, time entry instructions on lump sum payment of differentials. Such differentials are calculated on a seasonal or semestral basis, and payment will be made in a lump sum amount following the end of the semester or season.
REF-1802.10 January 16, 2014
Final Student Body Budget for 2013-2014
The purpose of this Reference Guide is to provide schools updated forms for 2013-2014 student body budget revisions.
REF-1316.9 November 20, 2013
Daily and Annual Instructional Minutes Requirements and Certification of Bell Schedules - EL
The purpose of this Reference Guide is: 1) to inform school administrators of the required daily and annual instructional minutes as stated in Education Code sections 46201 and 46201.2 and District policy, 2) to require that the bell schedules be entered and certified online on or before the due date, and 3) to enable the District to determine compliance to required instructional minutes.
REF-683.12 October 08, 2013
Daily and Annual Instructional Minutes Requirements and Certification of Bell Schedules - MS
The purpose of this Reference Guide is: 1) to inform school administrators of the required daily and annual instructional minutes as stated in Education Code sections 46201 and 46201.2 and District policy, 2) to require that the bell schedules be entered and certified online on or before the due date, and 3) to enable the District to determine compliance to required instructional minutes.
REF-684.12 October 08, 2013
Daily and Annual Instructional Minutes Requirements and Certification of Bell Schedules - SH
The purpose of this Reference Guide is: 1) to inform school administrators of the required daily and annual instructional minutes as stated in Education Code sections 46201 and 46201.2 and District policy, 2) to require that the bell schedules be entered and certified online on or before the due date, and 3) to enable the District to determine compliance to required instructional minutes.
REF-685.12 October 08, 2013
Instructional Minutes Requirements and Certification of Bell Schedules for Options Schools - 2013-14
The purpose of this Reference Guide is: 1) to inform school administrators of the required daily and annual instructional minutes as stated in Education Code sections 46170, 46180, and 48663 and District policy, 2) to require that the bell schedules be entered and certified online on or before the due date, and 3) to enable the District to determine compliance to required instructional minutes.
REF-1467.11 October 08, 2013
Calendar of Student Body Finance Reports for All Schools - Fiscal Year 2013-14
The purpose of this Reference Guide is to provide due dates for Student Body Financial Reports for fiscal year 2013-14.
REF-1967.7 September 18, 2013
Imprest Funds
This Reference Guide provides information and guidance on the appropriate usage of Imprest Fund accounts for all schools and central office administrators.
REF-1706.3 August 23, 2013
New Time/Pay Code for Furlouogh Days
The purpose of this Reference Guide is to provide time reporting instructions for all schools and offices reporting furlough days for employees. It provides answers to frequently asked questions regarding time reporting furlough days for employees.
REF-5035.0 February 06, 2010
Online Bell Schedule and Calculator for Elementary Schools
The purpose of this Reference Guide is to explain the rules for determining if the District’s Elementary Schools are in compliance with Education Code Section 46201 and District policy related to the requirements for daily and annual instructional minutes, and to provide instructions for using the Online Bell Schedule and Calculator form.
REF-683.6 September 30, 2009
Inventory of Student Body Owned Equipment
The purpose of this Reference Guide is to provide procedures for the preparation of Student Body Equipment Inventory.
REF-2633.2 June 18, 2009