Office of the Chief Financial Officer
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Title       Document#       Publish Date      
Final Payment of Bills for Fiscal Year 2015-2016
To ensure that all 2015-2016 fiscal year expenditures are charged to the proper fiscal year. An expense is only recorded when a Goods Receipt is posted in SAP. It is important for schools/offices to enter the Goods Receipt upon receipt of materials or services to ensure that the expense is charged to the current fiscal year.
REF-3640.9 May 02, 2016
Daily and Annual Instructional Minutes Requirements and Certification of Bell Schedules (ES)
The purpose of this Reference Guide is: 1) to inform school administrators of the daily and annual instructional minutes requirements as stated in Education Code sections 46201 and 46201.2 and District policy, 2) to require schools to enter and certify their bell schedules online on or before the due date, 3) to require the review and approval of the schools’ online bell schedules by Local District Instructional Directors or designees, and 4) to enable the District to determine compliance with the required instructional minutes.
REF-683.15 April 18, 2016
Instructional Minutes Requirements and Certification of Schedules, Options Schools 2016-17
The purpose of this Reference Guide is: 1) to inform school administrators of the daily and annual instructional minutes requirements as stated in Education Code sections 46201 and 46201.2 and District policy, 2) to require schools to enter and certify their bell schedules online on or before the due date, 3) to require the review and approval of the schools’ online bell schedules by Local District Instructional Directors or designees, and 4) to enable the District to determine compliance with the instructional minutes requirements.
REF-1467.14 April 18, 2016
Year-End Accounting Procedures for Secondary School Student Body Funds
The purpose of this Reference Guide is to provide procedures for the closing of student body financial activities for 2015-16.
REF-1755.12 April 18, 2016
Year-End Accounting Procedures for Elementary School Student Body Funds
The purpose of this Reference Guide is to provide procedures for the closing of student body financial activities for 2015-2016
REF-1754.11 April 18, 2016
Daily and Annual Instructional Minutes Requirements and Certification of Bell Schedules (MS)
The purpose of this Reference Guide is: 1) to inform school administrators of the daily and annual instructional minutes requirements as stated in Education Code sections 46201 and 46201.2 and District policy, 2) to require schools to enter and certify their bell schedules online on or before the due date, 3) to require the review and approval of the schools’ online bell schedules by Local District Instructional Directors or designees, and 4) to enable the District to determine compliance with the instructional minutes requirements.
REF-684.15 April 18, 2016
Year-End Accounting Procedures For Adult Schools, Skills Centers, ROC's
The purpose of this Reference Guide is to provide procedures for the closing of student body financial activities for 2015-16
REF-4276.9 April 18, 2016
Preliminary Student Body Budgets for Fiscal Year 2016-2017
The purpose of this Reference Guide is to provide schools updated forms for 2016-2017 student body budgets and to provide related information on their completion.
REF-1656.11 April 18, 2016
Daily and Annual Instructional Minutes Requirements and Certification of Bell Schedules (HS)
The purpose of this Reference Guide is: 1) to inform school administrators of the daily and annual instructional minutes requirements as stated in Education Code sections 46201 and 46201.2 and District policy, 2) to require schools to enter and certify their bell schedules online on or before the due date, 3) to require the review and approval of the schools’ online bell schedules by Local District Instructional Directors or designees, and 4) to enable the District to determine compliance with the instructional minutes requirements.
REF-685.15 April 18, 2016
Contract for Yearbook and Photography Vendors
This Reference Guide describes the various services, components, and costs for the vendors that have been awarded contracts for yearbooks and photography as a result of a Request for Proposal (RFP) issued by the Procurement Services Division.
REF-6643.0 February 08, 2016
Time Reporting Instructions for Lump Sum Payment of Differentials
The purpose of this Reference Guide is to provide information to administrators, time-reporting personnel, and affected employees, on time entry instructions on lump sum payment of differentials. Such differentials are calculated on a seasonal or semestral basis, and payment will be made in a lump sum amount following the end of the semester or season.
REF-1802.12 January 22, 2016
Final Student Body Budget for 2015-2016
The purpose of this Reference Guide is to provide schools updated forms for 2015-2016 student body budget revisions.
REF-1316.11 October 02, 2015
Calendar of Student Body Finance Reports for All Schools - Fiscal Year 2015-16
The purpose of this Reference Guide is to provide due dates for Student Body Financial Reports for fiscal year 2015-16.
REF-1967.9 September 23, 2015
Imprest Funds
This Reference Guide provides information and guidance on the appropriate usage of Imprest Fund accounts for all schools and central office administrators.
REF-1706.4 September 17, 2015
Norm Day and Classification Reports - Instructions and Schedules of Electronic Capture
The purpose of this Reference Guide is to: 1) inform school administrators of the norm dates for school year 2015-16; 2) provide the schedules of electronic capture of classification report data; 3) provide instructions on the review of the classification report.
REF-1819.13 September 14, 2015
W-2 FRINGE BENEFITS REPORTING FOR PERSONAL USE OF DISTRICT-OWNED VEHICLES
This reference guide replaces Bulletin 3820.0 titled "Fringe Benefits for Personal Use of District Vehicle". This reference guide was updated to reflect the District's current organizational structure, IRS threshold changes, and clarify certain processes. Most references to 'control employees' have been clarified to refer to all employees which are required to use the lease value rule.
REF-6551.0 September 11, 2015
Reporting Paid Sick Leave for Substitute/Temp Eligible Employees
The purpose of this Reference Guide is to provide District employees with information about the procedures for notification, reporting and approval of California mandatory paid sick leave for eligible employees who currently do not receive sick days.
REF-6528.1 September 02, 2015
Armored Car Service for Student Body and Cafeteria Funds
The purpose of this Reference Guide is to provide information on 2015-16 armored car pickup service for Student Body and Cafeteria Funds for secondary schools.
REF-1266.11 August 24, 2015
New Time/Pay Code for Furlouogh Days
The purpose of this Reference Guide is to provide time reporting instructions for all schools and offices reporting furlough days for employees. It provides answers to frequently asked questions regarding time reporting furlough days for employees.
REF-5035.0 February 06, 2010
Online Bell Schedule and Calculator for Elementary Schools
The purpose of this Reference Guide is to explain the rules for determining if the District’s Elementary Schools are in compliance with Education Code Section 46201 and District policy related to the requirements for daily and annual instructional minutes, and to provide instructions for using the Online Bell Schedule and Calculator form.
REF-683.6 September 30, 2009