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Many School Booster Clubs, PTOs and Student Body Groups regularly sponsor extracurricular activities, special events and/or fundraisers that pose liability risks to LAUSD owned property, its employees, students and the sponsoring organization.
If the event or the sponsoring organization is improperly insured and there are allegations of negligence that result in liability claims, the members of the sponsoring organization could find that their personal assests are at risk. Additionally, as the owner of the property, the District may also incur expenses related to defense of a liability claim.
The Insurance and Risk Finance Branch of the Office of Risk Management and Insurance Services has set minimum requirements for sponsors of special events:
REQUEST FOR APPROVAL OF SPECIAL EVENT
For most "Special Events," the District provides access to insurance through its approved insurance broker, Alliant Insurance. Alliant can provide coverage for events occuring on or at LAUSD properties and can assist event sponsors in purchasing a reasonably priced special events liability policy that meets the minimum requirements set by the District for its Short-Term Leasing Agreement. This program provides cost effective insurance coverage for short-term and limited events. However, this insurance program is not cost effective for long term insurance coverage needs. Long term coverage needs may be best served by obtaining an industry standard policy that covers a standard one-year coverage period.
All on and off Campus Special events must adhere to the following guidelines:
GUIDELINES FOR SPECIAL EVENTS
INSURANCE APPLICATION FOR SPECIAL EVENT LIABILITY COVERAGE - NON-LAUSD ENTITY
AUTO LIABILITY WAIVER
WORKERS' COMPENSATION STATEMENT
OEHS FAIRS AND CARNIVAL CHECKLIST
LAUSD INSURANCE GUIDELINES
STATEMENT OF UNDERSTANDING AND LIABILITY WAIVER
LIABILITY NOTICE FOR BOOSTER CLUBS, PTOS, AND STUDENT BODY GROUPS
For additional information, please contact:
Cora Pacificador, Sr. Insurance Technician at (213) 241-1673 or corazan.pacificador@lausd.net
Joyce Ortiz, Sr. Insurance Technician at (213) 241-3016 or joyce.ortiz@lausd.net
Larry Chatman, Insurance Manager (RM), at (213) 241-2176 or larry.chatman@lausd.net
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To obtain the "Request for Short-Term Lease" application, please contact the District's Real Estate Leasing & Asset Management Branch at (213) 241-6785.
Carnivals, fairs, and other special events may require approvals and inspectons from the Office of Environmental Health and Safety (“OEHS”), www.lausd-oehs.org. Please allow sufficient time for processing.
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