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Cash Receipts/Annuity Reserve Fund (213) 241-7948
The Cash Receipts Office receives cash and checks from various sources such as Federal, State, and local entities (County, City, schools, private companies, and private individuals). The office codes and inputs receipts into the Integrated Financial System (IFS) and the BTS-SAP revenue accounts, balance sheet accounts, or expenditure accounts; brings daily deposits to Bank of America; prepares monthly worksheets of daily deposits and reconciliations of Cash in Bank per books, per County and per bank accounts; and researches and analyzes transactions and deposit problems relating to cash receipts. Other support and functions include; maintaining and reporting the Attendance Incentive Reserve Fund, also referred to as the Attendance Incentive Program (AIP) and the Annuity Reserve Fund (ARF) activities which include recording and reconciling payments to members, reconciling members' inventory master file with IFS, preparing financial reports for Interims, year end, and revaluation of the funds; and communicating with members and/or offices to answer inquiries regarding cash receipts, AIP and ARF related problems and functions.
Charter Schools Accounting (213) 241-7927
The Charter Schools Accounting office processes monthly revenue payments that pass through the District and remits the money to the charter schools through LACOE on or before the designated deadlines; collects fees for services rendered to charter schools by the District; processes repayments for loans and/or other forms of advances from the District; prepares First and Second Interim reports and un-audited actuals for consolidated financial reporting sent to LACOE; reviews audited financial statements submitted by the charter schools for audit adjustments to amend the succeeding year's beginning fund balance; and maintains an efficient system of reporting in compliance with the California School Accounting Manual and an efficient communication system with the charter schools and other offices.
Job Cost Accounting Section (213) 241-2701
The Job Cost Accounting Section staff maintains financial records which identify, control and distribute the cost of force account expenditures in the area of maintenance, architecture and engineering, construction inspection, reprographic services, transportation, information technology, and other functions where it is necessary to track expenditures by the specific "job" being performed. Staff monitors and maintains records of expenditures of individual job orders, monitors and controls overhead expenses, and establishes overhead and benefit rates in order to recover expenditures associated with force account services. In addition, staff provides management reports and other information needed to control force account job and expenditure costs.
Section staff also provides 1) timekeeping and payroll services for the District's force account employees, and 2) information relating to force account employees' employment to insurance carriers, governmental agencies, and various entities requesting such information. Section staff are responsible for the physical distribution and control of all "B" warrants. Tasks include distributing, reviewing and reconciling "B" warrants, processing cancellations, tracers and re-issuance of "B" warrants.
Developer Fee Program Office (213) 241-0715
The Developer Fee Program Office (DFPO) staff collects District developer fees on residential and commercial/industrial development projects that are within the District boundaries. The DFPO staff performs specialized accounting and statistical reporting for the Developer Fee Program, and coordinates inter-agency collection requirements with staff from the City of Los Angeles. Office staff also 1) provides general and/or technical information relating to the developer fee program to various departments of Building and Safety staff, to developer/owners, and to other interested individuals, 2) processes waivers to developer/owners based on approved exemption criteria, and 3) processes developer fee refunds.
Mandated Cost (213) 241-7991
The Mandated Cost Unit is responsible for filing and monitoring mandated cost claims.
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